In today’s high-tech, always busy world, sometimes it seems that the only way to stay on top of things is to cut corners.
One problem with this theory is that the “small” things that get left out, or overlooked and forgotten, to save time, are the very traditions that mean the most. One of those simple little forgotten traditions is the act of R.S.V.Ping.
Although R.S.V.P’s are an age-old tradition, replying to them is something that should not be overlooked, or taken lightly. Never use the excuse that you are ‘too busy’, to respond, as asked.
The following are a few tips and ideas, for both guests and hosts, on using your manners when you are asked to R.S.V.P.
For Guests –
1. When to Respond. The host of the party, or gathering, is trying to find out how many guests to expect at their function. For that reason alone, you should respond to an R.S.V.P. within 24-hours upon receiving it. The host obviously feels that you are important and would like you to attend their event. A prompt response shows them that you appreciate the invitation, and respect them.
2. If You are Unsure. If you are not completely sure if you will be able to attend the event, the proper thing to do is to contact the host to explain the situation. Let them know that you are excited to be invited, but there may be a chance that you will have to cancel. Always keep the host informed and updated so that you are not just a ‘no show’.
3. What to Respond to. Even if you are invited to a sales party with a colleague or client that you don’t know very well, it’s still important to make a point to respond, and attend, the event – even if it is for a short time.
For Hosts –
1. Don’t Get Down. Every event takes a lot of time and effort to prepare for, and because of this, as the host you want all of your invited guests to attend this special event. One important thing to remember is if you have a guest that takes the time to respond to your invitation with a ‘no’, don’t feel bad or ask them to reconsider. Put your feelings aside and simply thank them for letting you know. Always try to keep your thoughts positive on hosting a great party, no matter the number of people.
2. Contacting Guests. If the event date is quickly approaching and you have a large amount of guests that you haven’t heard from, it is okay to reach out to people to find out if they plan on attending. Simply call, or text, a few guests and explain that you are trying to make final preparations for seating and food, and was just hoping they could make it. Keep things light and take regrets positively, letting the guests know that they will be missed.
Remember that all events are important to the host, from birthday parties to sales gatherings at the office, and for this reason taking the time to respond needs to be a priority. Sometimes the simplest acts make the biggest impact. Keep the tradition alive.
